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Use links below to go directly to
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| Where are you located? |
The office of
Quality Assurance
is located at:
Department of Financial Services
Saratoga Street Garage and Offices
220 Arch Street, Office Level 2
Room 02-131
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FAS WEB
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| Who is
the contact person for FAS Web? |
Christy
Kopchinski is
the contact person. You can also reach her on X6-6225.
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How do I apply for access?
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To obtain an application for access, find the FAS Web
Access form on our Forms
page. Complete the necessary information, print the form,
and fax to Christy Kopchinski @ 6-2939.
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If I already have access, how can I add a new account? Also, is it
necessary to request access to the new year of a grant?
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Yes. Only if you have account
access, you must request access to all new accounts,
including the new year of a grant, by emailing your request
to Christy
Kopchinski.
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What software is needed to navigate
the ledgers?
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To be able to view and navigate the FAS ledgers, you
may use either Internet Explorer or Netscape.
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What is the UMID and PIN number?
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The UMID and PIN numbers are security codes utilized by UMB for many new
web applications. You may obtain your own, unique UMID and PIN in either of the
following ways:
a. Attend the FAS On the Web OR the Corporate Purchasing Card training class
b. Contact Christy Kopchinski at 6-6225 or
Larry Miller
at 6-2509.
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Quick
Reference
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| How
do I know which subcode to use? |
You can view all of them by
clicking on our subcodes
link.
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Central Billing
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| Who is
the contact person for Central Billing? |
Rose
Zimmerman is the contact person. You can reach her on
X 6-7392 with related questions.
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| Why
did I get a parking citation? I have never been to the
University of Maryland. |
The University Police
officers issue parking citations when a violation
occurs. If you feel you were given a citation in error,
you can file an appeal to go to court and dispute the
ticket. To submit an appeal, you must request a court
date in writing and send it to:
University of Maryland, Baltimore
Attn: Rose Zimmerman
Saratoga Street Garage and Offices
220 Arch Street, Office Level 2
Room 02-131
Baltimore, MD 21201
For questions about the billing or payment of a citation,
call (410) 706-2408.
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| If I
received a parking citation and wish to file an appeal, what
is the procedure? |
Fill out the back of the ticket and send it to the above address.
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| I
received a bill for parking in the parking garage, but I paid
for parking on the spot. How can I resolve this bill? |
You may call Parking and
Commuter Services at (410) 706-6603 to discuss errors in bills
for utilizing the parking garages on campus.
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| My
bill has been sent to a collection agency. Who do I send
the payment to now? |
Payment must be made to the collection agency at:
State Central Collection Unit
300 W. Prestron Street
Baltimore, MD 21201
410-767-1225
410-767-1221
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| Who
can I talk to about a bill I received in the mail? |
For billing questions, you
can call Rose Zimmerman at (410)706-7392.
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Year End
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| Who is the contact person for
year end related questions? |
Call Dave Cheuvront on X6-6554.
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JV Related
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When doing my own JV, who is the
contact person for a batch number?
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You may contact Sheree Daugherty on X6-6791 or Rose
Zimmerman on X6-7392.
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When there is a correction needed on my
account, what is the procedure?
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You may fill out an Adjustment to Financial Records Request
form and send it to:
Quality Assurance
Saratoga Street Garage and Offices
220 Arch Street, Office Level 2
Room 02-131
Fax: 410-706-2939
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Capital
Equipment
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Why Do I Have To Do An Inventory
of Capital Equipment?
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The main reason is that it’s University policy that each department performs a physical inventory of capital equipment every two years. The most important reason is that it is an effective means of managing your equipment needs.
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When Should I Do A Physical Inventory?
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UMB has adopted a two-year physical inventory cycle.
This means that every UMB School and department is
required to perform a physical inventory of capital equipment every two years.
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May I Request A Physical Inventory At Any Time?
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Yes, a physical inventory can be performed at any time.
Some departments request a physical inventory after significant
administrative changes. If an unscheduled physical inventory is performed, the two-year cycle for your department begins after the new
inventory. Contact the Capital Asset Accountant at 6-6025 for information on
unscheduled or ad hoc physical inventories.
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Who Is Responsible For Doing The Physical Inventory?
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Each department is responsible for performing their own
physical inventory.
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What Do I Do With Equipment In Rooms Not On The Count Sheets?
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If you have equipment in rooms that are not on the count
sheets for your department, use the blank inventory
count sheets, provided in your package, to record
information on that equipment.
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What Do I Do With Equipment That Is Not On The Count Sheets?
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If the equipment item does not appear on either the
room-by-room or the tag sequence count sheet, record
the appropriate information for the equipment item on
the blank inventory count sheet, or at the bottom of
the room-by-room count sheet for the room in which you
find the asset. You can call the Capital Asset Accountant at 6-6025 and ask to have any
tag number traced to identify its custodian.
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Do I need to do anything between Inventory Counts?
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Whenever you move, add or discard equipment, Quality Assurance should be informed so your Inventory Record is kept current.
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How do I dispose of Capital Equipment?
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Under the University’s Policy, the Department of
Procurement Services is responsible for approving
the disposal of excess property. Please fill out the appropriate form
and submit to Procurement.
You should notify Quality Assurance by sending us a "
Delete Sheet."
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How do I arrange to transfer equipment with a PI who is
moving on to a new University?
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Equipment acquired on Restricted Funds may transfer with the PI if
authorization has been received to transfer their grants. Procedures for this are controlled by the Office of Research and Development.
A listing of eligible equipment can be obtained by faxing a list of all the PI’s restricted account numbers while at UMB to the Capital Asset Accountant at 6-6025.
Please send a Delete Sheet on all property which is subsequently transferred to Quality Assurance.
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Requisition
Approval
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What happens if I send my requisition directly to Procurement?
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Buyers are instructed to return all
unapproved requisitions to Quality Assurance for review.
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What amount of money has to be reviewed by Quality Assurance?
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Any amount over $500 is to be
reviewed by Quality Assurance.
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What
are things that you check for on a requisition?
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- Fiscal Year.
- Account Number.
- Type of funding, (General Funds, Restricted Funds,
Bond Funds, etc.)
- Type of Request (New PO, Change Order, etc.)
- Term of Contract.
- Delivery Date.
- Type of goods or Service to determine Object Code.
- Account # end date.
- Budget Availability both total and restricted by line
item.
- Departmental approval signature and
possible subsequent approvals.
- Recording of split fund amounts.
- Determination if Requisition needs to be encumbered.
- Appropriate form and adequate copies.
- Other special considerations.
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Why do you change sub codes on our requisitions?
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We should change Sub codes (Object Codes) when they affect the
overall system. Some sub codes may cause unwanted things to
happen. They are as follows:
- Some generate 1099 forms. (Travel and Moving Expense.)
- Some supply codes will cause you to be required to do
special inventories (Food, books, etc.)
- Some require special reporting. (Leases, Capital Equipment)
- Capital Moveable Equipment codes and Sensitive Equipment
(Supply) Codes cause tags to be issued and special reports to be generated at Year End.
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